Administrative Assistants Wanted

We are currently looking for two administrative assistants, one for Lövsångargården care and nursing home and one for the newly opened Gotlandsgatan care and nursing home. Do you want to be part of our workplace where we value knowledge, development, and care? Every day we work for Västerås city's core value of Always the best possible meeting, which means that all interactions with customers, employees, contractors, and relatives should be characterized by knowledge and care.

Your Responsibilities

As an administrative assistant, you play a key role in the organization when it comes to planning the daily work. It is through your planning that continuity, work environment, and patient safety become a reality. You are responsible for scheduling, staffing, planning interventions, and managing orders, to name a few areas.

You will have close collaboration with constant communication with the staff and work closely with the unit manager and department heads. You will have regular weekly meetings to review vacations, schedules, and self-service among other things. You will also participate in city-wide meetings with other assistants in the city where we learn from each other and share experiences. There, you are receptive and can take in good examples, and you enjoy telling and sharing your successful working methods.

Being an Administrative Assistant with Us Means Many Points of Contact in the Job.

You will meet daily with staff, users, relatives, and receive deliveries and external care staff, for example. Additionally, your days will include many phone calls and emails with internal and external collaboration areas. Even when the pace is high, it is important that you can maintain your service level and your good attitude. Your interest in other people and creating relationships is clearly noticeable.

Your Competence

These are operations that run around the clock, which makes scheduling complex. You work in planning systems where customers' interventions form the basis for staffing, and you need to understand how changes in customers' needs should be reflected in schedules and workload. We therefore see that you have experience in scheduling and intervention planning. If you also have experience in care and staffing work, it is a significant advantage for the position. You thrive in a coordinating role and have a strong commitment to our elderly. You are clear in your communication and will greatly benefit from your good structure when coordinating the daily operations at the homes. Since no day is like the other, it is important that you are flexible and enjoy varied tasks. You have a completed high school education and previous experience in administrative work. Since you will be handling various data systems daily, you need to have good digital skills; if you also have experience with Time Care, Epsilon, and safety-creating technology, it is an advantage.

We Offer

We offer a work environment with close collaboration, clear dialogue, and short decision-making paths, where you as an administrative assistant have a close and trusting collaboration with your manager and other management functions. You will have the opportunity to work closely with operations in a role where your competence makes a real difference in everyday life, both for employees and customers.

Lövsångargården is an established care and nursing home with a vibrant operation and strong community. Here you will work together with another administrative assistant with the unit's three homes: Lövsångargården, Tre små hus, and Timtalund.

Gotlandsgatan's care and nursing home is under startup and renovation, which gives you the opportunity to help shape working methods and routines from the beginning. Gotlandsgatan is located in Gryta, a quiet and cozy area close to forests and green spaces, creating a pleasant environment for both customers and employees.

Here you become part of something bigger! With warmth and respect, we show initiative in both big and small matters. We live our core values in our interactions with each other and those we serve. Every day, all year round, we ensure that Västerås functions. Together with your approximately 11,500 colleagues throughout the city, you will have Sweden's most important job.

Read more about opportunities, career paths, and our offerings here: https://www.vasteras.se/jobbochkarriär (https://www.vasteras.se/jobbochkarri%C3%A4r)

Additional Information

Before you can be employed, you need to present a valid extract from the police criminal record.

In connection with the interview, you need to prove your citizenship. You can do this with a passport or a personal certificate along with an ID document. If you are not a citizen of Sweden, the EU, EEA, or Switzerland, you must show that you have a valid work permit or are exempt from the requirement to have a work permit. Employment can only occur after verification of the work permit, which is required according to the Aliens Ordinance. All offers of recruitment and advertising assistance are declined.